Policy # A.7:
Revised:
PURPOSE
The Department of Parks
and Community Services has adopted a planning process involving the
"Design Team" concept for department facility project planning,
design and development. The following process has been developed to guide and
define the Design Team Process.
POLICY STATEMENT
It is the policy of the
Department of Parks and Community Services to use a "Design Team"
concept for park and facility project planning, design and development.
Although this process may seem somewhat complex, it has been designed to permit
necessary public access and input into the process, balanced by budget and
other considerations of the owner, operator(s), and end user(s) of the facility/project.
When upgrades, plan changes, or other project modifications can be made at the
design paper stage, rather than having to field modify the facility/project
during construction,- or after opening, it saves the
department significant time and fiscal resources. It also helps guarantee a
superior end-product that will meet the needs of owners, operators and the
public for many years to come. Since the department's construction agent is the
Department of Real Property Management, all participants in the design process
will strive for mutual cooperation between the Department of Parks and
Community Services and Real Property Management to ensure the best possible
outcome.
Design Team appointments
are specific and unique to each project under consideration. Each Team should
generally include a representative from each of the following areas:
Parks and Community Services:
• Park Planning Division
• Fiscal Services Unit
• Park Maintenance Division
• Recreation and/or Cultural Division
• Park Police
Real Property Management:
• Architectural/Engineering Division
• Consultant
Citizen Representative:
A representative should be
chosen from the community, town board, or a specific interest group the project
is intended to serve. This citizen shall act as a spokesperson for the
represented group and shall serve as the liaison between the Design Team and
the represented group.
DESIGN
The following process has
been developed to generally guide and define the Design Team:
·
The
Department Director will authorize and charter each Design Team.
·
The
Design Team Leader will be responsible to schedule team meetings and ensure
coordination with other departments, agencies and the public.
·
The
first meeting of the Design Team will be utilized to define the scope,
parameters and limitations of the project, budget, schedule of design and
construction and to provide guidance and direction to the project consultant.
·
Subsequent
meetings of the design team will generally be scheduled to review and evaluate
the work of the project consultant. The consultant shall attend all meetings
and shall present the project work for critique and evaluation. The Design Team
will provide comments, direction and approval to the consultant for the next
phase of the work to be accomplished.
·
Conduct
at least one public design workshop to solicit community input. Two public
design workshops during the course of the project are preferred.
·
Review
concepts and draft designs with the respective commissioner prior to finalizing
the plan.
·
Generally,
design team meetings will be required as follows:
o
Prepare
project scope as designed above.
o
Make
recommendations regarding artists and specialized consultants to incorporate
cultural, artistic and historical elements to park design.
o
Review
project schematics and design concepts.
o
Review
of project preliminary drawings (including proposed details and room finishes
when applicable), with a list of the redlined modifications and corrections to
be incorporated in the revised plans.
o
Engage
the public and solicit input and feedback.
o
Review
of revised plans and specifications for final revision, prior to beginning the
bidding phase of the project.
NOTE: Meeting schedules
will be modified as required, based upon the complexity or the progress of the
project.
PROJECT DESIGN APPROVAL
The Director of the
Department of Parks and Community Services reviews and comments
on construction drawings at 50% and 95% completion. The Director also gives
final
approval and signs off on completed construction drawings before any project
goes to bid.
DOCUMENT REFERENCE
Project
Development Agreement between the Department of Parks and Community Services
and the Department of Real Property Management of
Design Process Flow Chart
(See Attached).
See attached file
Park and Recreation Design Process